When conducting remote board meetings, it’s important to have a solid structure to ensure that the discussion is productive and on the right track. It’s easier to keep the discussion on track when the participants have an agenda that is clear. It is also beneficial to send the agenda and any associated documents to attendees ahead of time via a secure online portal to allow them to take anonymous notes as they add items, and go over them before the meeting starts.

Another method to ensure a successful remote board meeting is to minimize distractions to the minimum. Participants should make sure to take the call in a calm environment, such as a home or office. This will reduce the chance that they’ll be distracted and miss the most important issues to be discussed during the meeting.

It’s also recommended to ask participants to turn off their microphones if they’re not talking, to cut down on distracting background noise. Also, the person who takes minutes must make sure to keep a record of every motion verbatim along with the person who made the move and who seconded it. This is important to maintain the record in a clear manner that can be used as a source of reference or for legal purposes in the future.

Also, it’s crucial to adhere to the time limit you set for every agenda item to stop the meeting from going on unnecessarily. You can further encourage efficient meetings by encouraging attendees to use parking lots for ad-hoc issues so that they don’t interfere with the main discussion.