If you’re in charge facilitating due diligence and want to lessen the burden on project participants, using a virtual data space could be the ideal solution for your business. There are many options available, and choosing the right one could take some time and effort. It is essential to select one that has an intuitive interface that is suited to your industry, and is simple to use for all of the participants.
It is recommended to choose a virtual dataroom that has watermarks or other security measures to prevent security breaches. Some providers offer the option to display an NDA (or Terms of Access) agreement to users prior giving them access to uploaded files. A more convenient method to sign off is also an essential requirement.
A well-organized folder structure is a different way to increase due diligence. This process involves creating primary folders for each type of file, and the level or security of the project, and subfolders that further divide the files into easily navigable sections. To keep the structure as well-organized as possible, pick an online service that provides the ability to index files and also auto-numbering.
It’s also important to look for an online data room that offers an array of options for managing your files. For example, iDeals virtual data rooms come with eight different permission levels to restrict access to uploaded files, which include read-only download, fence view and editable Excel spreadsheets. The platform also comes with secure encryption of 256 bits and remote shredding.